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Top reasons to improve printing practices in a hospital

· improve printing

In every hospital are there are numerous documents that multiple departments need to print. Have you ever wondered how secure all the printed material is? Ever wondered how much does it cost you? It is your responsibility as an owner or an administrator that the data and records are secure and that the costs are optimized.

This article will elaborate on you the reasons to make a shift towards smart printing practices. These practices are important for every hospital to undertake for several reasons. If you are not aware of those, you do not need to worry about it anymore.

Xerox Abu Dhabi
Why is the optimization of printing practices important?

Now is the time of competition. Every kind of organization is making smart choices. Hospitals need to make smart choices too. They need to figure out what are the best practices taken up by everyone in the market. It is because of the following reasons:

Control user access to printer function

A hospital’s administration can control what every employee can accesses, prints, or copies. This is important. Xerox Abu Dhabi provides such printing services that enable you to control user access and centralize the network of multiple printers in your hospital. If you already have acquired such a service from a reliable provider, you must know how beneficial it is for your healthcare facility.

Secure document scanning and faxing

If your hospital’s printing practices are old-school, you need to bring a change in these practices and optimize them. You must make sure that the documents in which people scan or fax are securely reaching the right destination. You must also ensure that sensitive data and records do not reach any unauthorized figure. For this, you need to bring a revolution in your healthcare institute’s printing practices.

Prevent fines related to a data breach

In every organization, printing practices are undertaken extensively. If some sensitive data gets leaked, and sensitive data’s confidentiality is hurt, your hospital will have to face heavy fines. Your patients can sue you and drag your organization to courts. To avoid all the mess, you must revamp the printing practices of your place.

Reduce print expenses

Secure and well-regulated printing culture will help control the amount of data that gets printed on the hospital’s premises. Also, the wastage of paper and ink will get reduced. Such services are also provided by Xerox UAE which you must acquire if you are in UAE. If you acquire such a service, you will enjoy an optimized printing environment, with reduced costs and accurate audit analysis.

Are your hospital’s printing practices obsolete?

If your hospital’s printing costs make up a big portion of the total annual budget, then you surely need to revamp the practices. Go for environmentally sustainable practices. Reduce costs. Conduct print audits. Invest in a competitive security system for machines. Control the usage of machines. Password protect the machines. Make a difference. Bring the change. Be the change!

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